5.3.5 MAPP Administration Guidance

CHILD PROTECTION UNIT GUIDANCE FOR MONTHLY MULTI AGENCY PUBLIC PROTECTION PANEL

Prior to Panel		Action
Police deliver agenda by hand	Existing cases Prepares a file containing the case notes of those for discussion at that month’s panel. Note if it is a long-term case only the notes from the previous two panels are attached, old papers remain on master file. New cases Check new cases against PI system. Inform Head of Service (Performance Audit and Review) if there is a current social worker for the case or if it was previously known and closed, giving locality social work team details and case paper ref number. Also check ICS and print off Case Overview Sheet (COS).	CPU BSO CPU BSO
Panel	Head of PAR attends panel meeting with the file of case notes prepared by CP admin. Head of Service takes notes next review date, details of new cases and any other relevant details.	Head of Service
Post Panel	CPU Business Support/FSCPA discuss queries and agree tasks regarding each case. Case notes returned to CPU Business Support for secure filing. Head of Service gives feedback to social workers on known cases. Review dates for each case are noted in order that the case notes can be brought forward New cases Entered onto PI+ with a MAPPP warning and a note made of index offence Also a note to contact CPU for more details.	CPU BSO/ Head of Service CPU BSO Head of Service CPU BSO CPU BSO

All case notes and papers are kept in a secure locked cabinet with access by CPU only

NOTIFICATIONS RECEIVED FROM HM PRISON ON THE RELEASE OF A PRISONER TO AN ADDRESS IN THIS BOROUGH

CPU Business Support Officer sends standard letter of acknowledgement back to the prison
If the case is open to Family Services, send a copy of the notification and our letter to the appropriate locality social work team with a note saying for information
If the case is not previously known CP Business Support Officer to add a MAPPP warning to PI and prepares the case for MAPPP. No copy to locality social work team.

End